1. 🪪 Understanding the Residence Title
The residence title is the primary document that authorizes a non-EU national to live and work in Germany.
It is usually issued as a plastic card and contains information about the holder’s right to engage in employment.
🔑 Key Phrases to Look For:
- «Erwerbstätigkeit gestattet» – Employment of any kind is permitted.
- «Erwerbstätigkeit erlaubt» – Employment is allowed without restriction.
- «Erwerbstätigkeit siehe Zusatzblatt» – Employment is allowed, but subject to additional conditions noted in a supplementary sheet (Zusatzblatt).
These phrases indicate the type and scope of work the person is legally authorized to undertake.
2. 👨💼 Employer Responsibilities
Under German law, employers must confirm that each foreign employee is legally authorized to work.
This goes beyond verbal confirmation and includes documentation and proper recordkeeping.
✅ Steps for Employers:
- Obtain a Copy: Request a scan or photocopy of the employee’s residence title.
- Check Work Authorization: Confirm that the permit includes one of the phrases listed above.
- Store Securely: Keep a copy of the residence title in the employee’s HR file. This is a legal requirement and serves as proof that the employer has fulfilled verification obligations.
3. 📄 Additional Documentation — The Zusatzblatt
If the residence title includes the phrase «Erwerbstätigkeit siehe Zusatzblatt», then employment conditions are detailed on a supplementary sheet.
🔎 What Employers Should Do:
- Request and review the Zusatzblatt
- Ensure it matches the job role or industry being offered
- Include a copy in the employee’s records, alongside the main residence title
This step confirms exactly what kind of employment the employee is permitted to do in Germany.
Conclusion:
Verifying a German work permit is a critical part of the hiring process for foreign employees.
By carefully reviewing the residence title and any attached documents, and securely storing these records, employers ensure legal compliance, avoid penalties, and enable a smooth onboarding experience.
Understanding key German terms, immigration procedures, and employer duties fosters a lawful and transparent work environment.