Step 1: Secure a Job Offer from a Polish Employer
The journey begins with receiving a valid job offer from a Polish employer. Without this, it is not possible to initiate the work permit application process.
Step 2: Employer Applies for the Work Permit
Once a job offer is secured, the responsibility for applying for the work permit lies with the employer. The employer must submit the application to the appropriate Voivodeship Office (local provincial authority) in Poland.
Step 3: Submission of Required Documents
To apply for the work permit, the employer must provide a range of supporting documents to the Voivodeship Office, including:
- A completed work permit application form
- Proof of fee payment
- A copy of the employee’s passport or travel document
- Proof of the employee’s medical insurance
- Documents confirming the employer’s legal status (e.g., National Court Register extract)
- Company’s economic records, deed of incorporation, and financial statements
- A signed employment agreement or job contract
Step 4: Labor Market Test (If Applicable)
In some cases, a labor market test may be required. This involves checking with the local labor office to determine whether any Polish or EU citizens are available and qualified for the position. If no suitable candidates are found, the application can proceed.
Step 5: Issuance of the Work Permit
If the Voivodeship Office approves the application, the work permit is issued and sent directly to the employer. This document will specify the job title, responsibilities, and duration of employment.
Step 6: Employee Applies for a Work Visa
Once the work permit is obtained, the employee must apply for a National Visa (Type D) at the nearest Polish consulate or embassy in their home country.
Step 7: Visa Application Requirements
The visa application package should include the following:
- A valid passport
- Job offer letter
- A copy of the issued work permit
- Proof of professional qualifications or relevant experience
- Completed visa application form
- Recent passport-sized photos
- A cover letter outlining the purpose of the trip and details about the job
- Proof of health insurance coverage
Step 8: Visa Interview (If Required)
In some cases, the consulate may invite the applicant for an interview to further assess their eligibility.
Step 9: Visa Approval and Issuance
Upon approval, the work visa will be stamped in the applicant’s passport, allowing them to enter Poland and commence employment legally.
Important Considerations
- Processing Time: The work permit application may take several weeks. It’s advisable to begin the process well in advance of your intended start date.
- Regulation Updates: Immigration laws and visa requirements may change. Always consult the latest information from official Polish government sources.
- Visa Type: While the Type D National Visa is commonly used for employment purposes, different types of visas may apply depending on individual circumstances.